For UK accounting and bookkeeping practices

GDPR done properly. In an afternoon. By the only person in the office who has the time.

Your clients ask if you're compliant. Your professional body says you should be. The ICO has explicitly called on accountants to play a role in their SME clients' compliance. Rowpa is the working tool for getting it right at your firm and being able to advise on it for your clients.

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UK-built · ICO-cited · Region-aware guidance · Owner-reviewed drafts

Your firm sits on a mountain of client PII. Names, dates of birth, addresses, NI numbers, employment data, bank details, tax history. Your professional body has a GDPR guide that runs to 40 pages. The ICO has a separate guidance set. Your software stack (Xero, FreeAgent, Iris, Capium, MyWorkpapers, BrightPay, Dext) handles personal data in five different ways, with five different DPAs, with five different sub-processor lists.

You know what good looks like. You also know that what good looks like will take you a week to assemble. So it never happens.

Since 19 June 2026 the DUAA has also required every UK organisation to have a documented complaints procedure with a 30-day acknowledgement SLA.

What Rowpa builds for you

When a corporate client runs due diligence on you

Their procurement team sends a questionnaire or asks for your data protection documentation. Rowpa turns your record into a supplier pack addressed to them, with Xero, BrightPay, Iris and the rest already mapped as sub-processors, or drafts the data protection rows of their spreadsheet with the evidence beside each answer.

ROPA built from your real stack, not a template

AI scans your website, detects the tools you use, classifies the processing activities for an accounting practice, and produces an Article 30 Record of Processing Activities. You review and confirm.

Vendor DPA register populated automatically

Every accounting-software vendor in our 400+ library comes with source URLs, transfer fields and sub-processor information to check. Xero, FreeAgent, Iris, Capium, BrightPay, Dext and Receipt Bank are represented; customer-specific arrangements still need confirmation.

Not a copied template. It reflects what your firm actually does. When your ROPA changes, the policy updates.

DUAA complaints procedure live in 5 minutes

AI generates your firm's complaints procedure, hosts the public form, tracks every complaint to the 30-day SLA, alerts the partner who owns it.

Public Trust Center URL

One URL you can paste into a client email or a tender response. ROPA summary, sub-processors, security overview, privacy policy, DSR form, complaints intake.

Audit-ready compliance report

Export your full posture as a PDF or CSV. Show it to peer review, a regulator, or your insurer.

How you can advise your clients

Once your own firm is compliant, you become the obvious person your SME clients turn to for GDPR help. The ICO has called for this directly. Rowpa supports it three ways:

Partner arrangement for firms that want to run GDPR for their clients: one workspace per client, each with its own Trust Center, privacy policy, DSR intake and complaints procedure, under your branding. Write to us through the partners page and we set it up with you. Add GDPR as a productised recurring service line.

Referral programme for recommending Rowpa to clients who want to manage their own compliance.

White-label exports so client deliverables carry your practice's brand.

Pricing

Starter £34/mo for solo practices. Business £79/mo for typical 5-15 staff firms (includes site scanner, DPIA tool, breach response planner). Business Plus £159/mo for firms asked every week: unlimited users, 36 questionnaires a year, your own domain and branding on published pages. Firms productising GDPR for clients: see the partners page.

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Common questions

Does this replace our professional body's GDPR guide?

No. We're the working tool that sits alongside it. The guide tells you what good looks like. Rowpa produces the documents.

We use Xero / FreeAgent / Iris / Capium. Is that supported?

Yes. Major UK accounting software is represented in our vendor library with source links and transfer fields to check. If yours is not, the AI proposes an enrichment on first use for you to review.

What about client data we hold? Is it covered?

Rowpa handles the firm-side ROPA, vendor DPAs, privacy policy, DSR procedure, and complaints procedure. For per-client compliance work, see the partners page.

Are you regulated by the SRA / ICAEW / ACCA / FCA?

Rowpa is not a regulated provider. We're a working tool, like Xero or FreeAgent. You stay accountable for compliance; we make it easy to produce and maintain the documentation.

How long does setup take?

The record is designed to take under an hour: the scan is seconds, the drafting is minutes, the rest is your review. Once it exists, a supplier pack takes about ten minutes.

What if our practice grows?

Move up a tier. Unlimited ROPA activities and full vendor library start at Starter (£34); breach response, DPIA, site scanner at Business (£79); unlimited users, 36 questionnaires a year and your own domain at Business Plus (£159).

Your clients are starting to ask. Have the answer ready.

Sort it once. Tell them you have. Then help them do the same.

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